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Constitution and By-Laws
of the
Eastern Holland Lop Specialty Club


Adopted December 7, 1996

Article I
Name
This Club shall be known as the Eastern Holland Lop Specialty Club.

Article II
Object
The object of this Club shall be to promote and improve the
breeding of the Holland Lop;
to disseminate information to the members;
and to encourage the exhibition of the Holland Lop.

Article III
Affiliation
This Club shall be affiliated with the American Rabbits Breeders Assn., Inc. and the Holland Lop Rabbit Specialty Club

Article IV
Membership
Section 1: Any person may become a member of this club upon the payment of dues as provided by the By-laws, and by agreeing to comply with all rules, regulations and mandates of the Club.

Section 2: All individual members shall have the right to vote. Individual members may not vote by proxy.

Section 3: The Board of Directors reserves the right to accept or reject, for cause , any application for membership or renewal.

Article V
Authority

Section 1: This Club shall have the authority to make such laws, establish such rules and adopt such regulations as may be necessary for the governing of it’s members.

Section 2: Robert’s Rules of Order shall be considered as the final authority for this Club on all questions not specifically covered by the Constitution and By-laws.

Article VI
Meetings

This Club shall hold meetings four times a year, at a time and place designated by the By-Laws. Notification of such meetings shall be made in writing and sent first class mail, or via Email, by the Secretary at least two weeks prior to the meeting date.

Article VII
Officers

Section 1: The elective officers of the Club shall consist of at least seven (7) members. President, Vice-president, Secretary, Treasurer, and at least three (3) Directors. These officers shall constitute the Executive Board. Section 2: All officers and directors must be members of the American Rabbit Breeders Association, Inc.

Section 3: The President and two (2) members of the Board of Directors shall be elected in odd numbered years. The Vice-president, Secretary, Treasurer and one (1) member of the Board of Directors shall be elected in even numbered years. The elective officer’s term of office shall be for two (2) years.

Section 4: Elected officers shall only be permitted to hold said office for a period of two consecutive terms (totaling 4 years). If no one is willing to accept the responsibility of said office, then the presiding officer may continue his or her office.

Section 5: Vacancies shall be filled by the President with the approval of two-thirds (2/3) vote of the Executive Board.

Article VIII
Elections

All nominations shall be made from the floor at the last regular meeting of the year. The candidate receiving the highest number of votes shall be declared elected. All officers elected shall serve for two (2) years.

Article IX
Duties of Officers:

Section 1: The President shall preside at all meetings of this Club, and act as chairman of the Board of Directors, with full power and prerogatives, appoint all committees, call special meetings of the Club, or of the Board of Directors, in accordance with the Constitution and By-Laws, and perform other duties as usually pertain to the office. President shall have such other powers as may be conferred by the Board of Directors at any meeting of such Board.

Section 2: The duties of the Vice-president shall be the same as those of the President, in the event of the absence or disability of the President.

Section 3: The Secretary shall conduct the general correspondence of the Club, keep the minutes of the meetings, and the minutes of any meetings of the Executive Board. The Secretary shall have charge of all books, papers, and records pertaining to the office.

Section 4: The treasurer shall keep account of all money coming into the office from any source. The Treasurer shall deposit all funds in a Bank approved by the Board of Directors, making payment only by check drawn on the funds of the Club. All payments must be signed and authorized by an officer not related to the Treasurer. The Treasurer shall submit a report at the monthly meeting. An annual audit will be conducted by the Executive Board.

Section 5: A minimum of three (3) Directors are needed for the club. The Directors shall perform such duties as are assigned to them by the President and as set forth in the By-Laws.

Section 6: The executive Board shall have general control of the affairs of the Club, and the Chairman will make a full report of any matters decided on by the Board. The Executive Board shall decide all matters arising that are not covered by the Constitution and By-Laws.

Article X
Amendments

This constitution, having been approved, can be amended as set forth in the By-Laws.




By-Laws
Article 1 - Dues

The amount of the annual dues, renewals, initiation fees, surcharges and life Membership, shall be set by the Executive Board and submitted to the membership for approval.

If approved by a majority of the members in good standing present at that meeting, the revised cost would take effect on the first day of the following year. The membership shall be notified of any changes in dues and fees by first class mail.

The amount of the annual membership dues shall be : $8.00 for a single membership; $12.00 for husband and wife(or pair); $14.00 for a family membership and $6.00 for a youth. Membership shall expire January 1 of each year.

Article II - Meetings

Section 1: Four meetings a year will be called by the President at the request of the club.

Section 2: The President must call a special meeting of the Club when so requested in writing by one-fourth of the members in good standing. The Secretary will notify the membership by first class mail within fourteen (14) days of the date of the Special Meeting, setting forth the reason for the meeting. At all such Special Meetings there shall be considered only the special business for which the meeting was called.

Section 3: The President may call a meeting of the Executive Board for any urgency.

Section 4: Robert’s Rules of Order shall be considered as the final authority for this club on all questions not specifically covered by the Constitution and By-Laws.

Article III - Quorums

Section 1: Five (5) members shall constitute a quorum at any special or regular meeting. Five (5) members of the Executive Board shall be a quorum at Board meetings.

Section 2: If no quorum shall be present the presiding officer may adjourn the meeting to a day and hour agreed upon by the members present.

Article IV - Discipline

Section 1: Any member being charged with willful misrepresentation or fraud or dishonest dealings or conduct derogatory to the Club must have such charges made in writing to the Secretary.

Section 2: Any member against whom charges have been filed in writing shall be furnished a copy of the charges by the Secretary. The member charged shall have not more than 30 days to file a reply in writing. The charges, together with the reply, shall be sent to each Board member for their consideration. Each member of the Board shall reply to the Secretary with their judgment of the charges. The Secretary shall inform the President of the Board’s action. All decisions of the Board can be done through First Class Mail.

Article V - Elections

Section 1: Election of officers shall be held at the last regular meeting of the year.

Section 2: Nomination shall be taken from the floor. Nominees must be willing to hold said office. If the nominee is not present at that meeting, a letter from the nominee stating his/her willingness to hold that office will suffice. In case of a tie vote, the Secretary shall make up a ballot with the names of those tied and the members attending the meeting shall cast the ballots to break the tie.

Section 3: Terms of office shall begin January 1st following the election.

Article VI - Committees

The President, with the approval of the Executive Board, shall appoint Special committees as deemed necessary.

Article VII - Alterations - Amendments

This Constitution having been approved may be altered or amended by a two-thirds (2/3) vote, by mail or Email, of the total votes cast.

Article VIII - Order of Business

Roll Call. Reading of Minutes of last meeting, Board and/or Special Meetings. Treasurer’s Report. Report of Officers. Committee Reports. Unfinished Business. New Business. Adjournment. Program.

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